Move from interest to an actionable requirement
A comment asking for a price may start a conversation, but it does not establish pieces to purchase. Clarify the actual reference and the buyer’s size and version. Ask whether the request is still wanted before including an old message.
Do not infer quantity from views, follower count or reactions. Those signals do not tell you how many people will purchase a particular shirt.
Keep payment and reservation status visible in your own records
A paid request, a confirmed unpaid requirement and a tentative enquiry are not the same. The review is not a payment ledger. Use your own agreed process to decide which active requests you are committing to cover.
If you reserve existing stock for a included request, reconcile both sides. Do not accidentally create an extra gap by subtracting reserved stock but leaving its already-covered demand in the total.
Review changes before committing to supply
Customer requirements can change or be fulfilled elsewhere. Recheck the list before a new purchase is agreed. Record any requested printing or alternatives in a note, so a supply quote is not based on a generic team name.
Confirm your own promises against the actual available product and shipment. A customer’s preferred deadline is not a delivery guarantee.
Check the inputs.
- Requirement specific
- Still active and outstanding
- Quantity counted once
- Reservation reconciled
- Timing and optional printing clarified